The “Manage Access” panel enables modification or removal of access for individual users, groups, or shared links to SharePoint files or folders.
How to access
Open the panel by clicking the pencil icon next to a user, group, or link in the “Granted Access” panel.
Managing access for users
- From the box at the top of the modal, select the “User card” button to view user details, or select the “User audit” button to review the “SharePoint activities” report.
- Click the trash icon to remove the access type indicated. After selecting the trash icon, a confirmation modal will appear, informing you that this action cannot be undone.
Note: the user might still retain access through a different sharing method.
- Click the down arrow to access management options. Here, you can:
- Edit access type: "Edit", “View”, “Review” (where available) or “Can't download”.
- Remove access via the “Remove access” button (same as the trash icon).
Managing access for groups
- Click the trash icon to remove the access type indicated. After selecting the trash icon, a confirmation modal will appear, informing you that this action cannot be undone.
Note: group members might still retain access through a different sharing method.
- Click the down arrow to access management options. Here, you can:
- Edit access type: "Edit", “View”, or “Can't download”.
- Remove access via the “Remove access” button (same as the trash icon).
Managing access for links
From the box at the top of the modal, you can select the “Copy” icon to copy the link and check or request access to the file in your browser.
Below, you can review the following tabs:
Link settings
In this section, you can:
- Edit link permissions for all users with the link, choosing between: "Edit", “View”, “Review” (if available) or “Can't download”.
- Modify link expiration date (if available).
- Click the “Stop sharing” button to deactivate the link for all users.
Note: some users might still retain access through a different sharing method.
People
In this section, you can review and remove access for specific users with the link by clicking the trash icon next to a user.
Groups
In this section, you can review and remove access for specific groups with the link by clicking the trash icon next to a group.
Returning to Granted Access
To return to the “Granted Access” panel, click “Back to Granted access” at the bottom left of the modal.
