The Site overview tab is the default landing page for a site card. It allows you to review:
- Site identity and administrative metadata.
- Governance and access configurations.
- Activity and storage metrics.
Navigating Site overview
The upper area displays site metadata, membership, permissions, sharing settings, and content counts.
The lower area displays file activity, page views, visitor counts, storage consumption, reclaimable storage, and storage forecasts.
Filters
Widget category filter
Use this filter to narrow results by “Site membership and permissions” widgets only or “”Activity and storage consumption" widgets only. By default, “All widgets” is selected.
Time-range filter
You can filter the Site overview status by time range, indicated in number of days. By default, “Last 180 days” is selected.
Widgets
SharePoint site info
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This widget displays administrative metadata for the selected site, including its URL, owners, sharing settings, and search visibility.
| Information | Details |
|---|---|
| Site URL | Displays the site URL. Use the available controls to copy the URL or open the site in another browser tab. |
| Is hub site | Displays Yes or No. |
| Hub association | Lists associated sites when the selected site is a hub site. |
| Site creation | Displays the site creation date, time, and creator name. |
| Last activity date | Displays the date and time of the most recent recorded site activity. |
| Microsoft 365 group | Displays Yes or No. |
| Associated group | Displays the associated Microsoft 365 group name when available. |
| Site owner(s) | Displays the number of site owners. Select “See details” to open the Site owner(s) report. |
| Primary admin | Displays the primary administrator’s display name when available. |
| Site type | Displays the site type: Classic, Office 365 Group, or Modern. |
| Sensitivity label | Displays the sensitivity label(s) applied to the site, when available. |
| Sharing settings | Displays the site sharing setting: Open, Controlled or Restricted - followed by a description of what each setting means. |
| External sharing | Displays the configured external-sharing audience: Anyone, New and existing guests, Existing guests, or Only people in your organization. |
| Allow to appear in search results | Displays whether the site content is crawled and indexed in Microsoft Search results. |
Site membership and permissions
This section displays membership, access, sharing, content, and storage information for the selected site. Where available, the widgets provide actions that open related detailed reports.
Site membership
This widget displays membership counters for the selected site.
| Counter | What it indicates |
|---|---|
| Owners | Number of site owners. |
| Admins | Number of site admins. |
| Members | Number of site members. |
| Groups | Number of groups with access to the site. |
| Externals | Number of external users with access. |
| Visitors | Number of visitors. |
For role definitions and membership details, see the Site access and roles tab.
Direct and link access
This widget displays aggregated counters for direct access and sharing links associated with files and folders in the site. These counters exclude permissions assigned to the site object itself. Color-coded indicators highlight elevated-risk values.
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| Content | What it indicates |
|---|---|
| Items shared via Anyone links | Files/folders in the site shared through Anyone (anonymous) links. |
| Items shared externally | Files/folders in the site shared with external users. |
| Total items with unique permission | Items in the site for which the inheritance access has been broken. |
| Total “Anonymous links” | Total count of anonymous/Anyone sharing links for this site's content. |
| Total "External links" | Total count of external sharing links. |
| Total “Only people in your organization” links | Links scoped to internal users only. |
| Total “Specific people” links | Links shared with specific named individuals. |
Site activity and Storage consumption
Site content
This widget displays counts for the primary content objects in the site:
- Libraries.
- Pages.
- Folders.
- Files.
Files activity widget
This widget displays file activity based on available last-access audit data.
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| Values displayed | How they are displayed | In which widget tab |
|---|---|---|
| Total files count | At the center of the donut chart | Active vs Inactive |
| Active files | By hovering over the donut chart | Active vs Inactive |
| Inactive files | By hovering over the donut chart | Active vs Inactive |
| Storage consumed by inactive files |
As a list of the top six inactive files with the greatest storage consumption, ordered from highest to lowest. Select “See more” to open the SharePoint item-level report filtered for the selected site. |
Inactive by size |
Use the time range selector to filter the tabs by time range, indicated in number of days. By default, “Last 180 days” is selected.
Where supported by the report, the results are sorted by storage consumed.
Site administrators and owners can use this information to assess whether content is still needed, whether a site can be retired, and whether archiving or removing content could free up storage.
Page views and visitors
This widget displays a time-series chart of page views and unique visitors for the selected site. Unique visitors represent distinct user accounts recorded as accessing the site during the selected period.
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Hover over the chart to display a tooltip with the number of views and unique visitors for a specific day.
Select a time range to filter the chart. “Last 180 days” is selected by default.
Storage consumption
This widget highlights the storage posture of the selected site and displays the following storage metrics:
- Total site size.
- Storage growth trend during the selected time range.
- Current usage as a percentage of the tenant’s Total storage capacity.
The storage details shown depend on the site’s quota type:
- Fixed quota: displays storage used, total capacity, usage percentage as a progress bar, storage trend, and forecast.
- Dynamic quota: displays storage used and trend only, to avoid showing percentages that may be misleading.
Select a time range to filter the chart. “Last 180 days” is selected by default.
The “Last sync date” indicator identifies when CoreView last imported storage data for the selected site.
Storage forecast
This widget displays projected site-storage consumption based on historical trend data. The chart includes historical data from the previous six months and projected data for the following three months.
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The forecast uses the site-level version of the model and data source used by the SharePoint dashboard storage forecast widget.
Hover over the chart to display a tooltip with the storage forecast and storage range for a specific day.
Consumption by file type
This widget categorizes site storage by file type:
- Office files, including DOCX, XLSX, PPTX, and related formats.
- PDF files.
- Image files, including JPG, PNG, GIF, and related formats.
- Video files, including MP4, MOV, AVI, and related formats.
- Other file types not included in the preceding categories.
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Hover over the chart to display a tooltip with the number of files per file type and their storage size.
Reclaimable storage
This widget displays estimated reclaimable storage for the selected site, grouped by source:
- Large files with many versions: storage that can be reduced by decreasing version history.
- Files in Preservation Hold Library: storage used by files retained in the Preservation Hold Library.
The Large files by size policy defines the file-size threshold used for the large-files category.
The capacity badge displays current usage as a percentage of the tenant’s total storage capacity.
Hover over the chart to display a tooltip with the reclaimable storage size per source.
Select “Review” for a source to open the related SharePoint item-level report filtered for the selected site. The “Review” action is available only when the selected source supports site-level filtering.
You can use this information to identify storage that may be reclaimed by reducing file version history or reviewing content in the Preservation Hold Library, and assess whether available capacity can be improved before purchasing additional storage.
Top files by reclaimable storage
This widget lists he top six files contributing to reclaimable storage in two tabs:
- Large files with many versions: files ranked by version-related storage consumption, including file name, version count, and storage size.
- Files in Preservation Hold Library: files listed with file name and storage size.
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Select “See more” at the bottom of either tab to open the related SharePoint item-level report filtered for the selected site.